School/Institute of NAME

Subject Examination Board for SUBJECT

Extenuating Circumstances Sub-board

Minutes of a meeting held on DATE

Present
NAME (Chair)
Part I: Preliminary items
Confidentiality
The sub-board noted the confidential nature of its papers and decisions, and noted that its decisions should not be disclosed except through the authorised routes.
Declaration of interests
The sub-board noted that there were no conflicts of interest. The Board noted that there was a potential conflict of interest in respect of STAFF and STUDENT(S) from the NAME SEB. The Board agreed that MEASURES THAT WERE TAKEN TO AVOID THE CONFLICT AFFECTING DECISION MAKING in order to prevent this from affecting the Board’s decisions.
Regulations
The sub-board noted the key points of the Academic Regulations including the fit to sit policy, the regulations on extenuating circumstances, and the policies on extenuating circumstances in the Assessment Handbook.
Part II: Consideration of extenuating circumstances
First year students
The sub-board considered claims for extenuating circumstances made by first year students, and made recommendations to the SEB as follows: SURNAME Forename (ID number) Claimed for: CLA4001 exam, CLA4003 exam, CLA4302 exam, CLA4222 exam. Discussion: Claim for ECs (acute illness) covering the four exams. However, the evidence did not cover the date of the CLA4222 exam. The student had attended the CLA4302 exam, so ECs could not be considered for that. Recommendation: Accept claim for CLA4001 and CLA4003 exams and grant first sits. Reject claims for CLA4302 and CLA4222 exams. .
Second year students
The sub-board considered claims for extenuating circumstances made by second year students, and made recommendations to the SEB as follows: SURNAME Forename (ID number) Claimed for: Discussion: Recommendation: .
Third year students
The sub-board considered claims for extenuating circumstances made by third year students, and made recommendations to the SEB as follows: SURNAME Forename (ID number) Claimed for: Discussion: Recommendation: .
Fourth year students
The sub-board considered claims for extenuating circumstances made by fourth year students, and made recommendations to the SEB as follows: SURNAME Forename (ID number) Claimed for: Discussion: Recommendation: .
Final year students
The sub-board considered claims for extenuating circumstances made by final year students, and made recommendations to the SEB as follows: SURNAME Forename (ID number) Claimed for: Discussion: Recommendation: .