School/Institute of XXX

Undergraduate/Postgraduate Subject Examination Board for XXX

Report to the Degree Examination Board 2024/25

1.	Attachments

The following are attached to this report:

Minutes of the Subject Examination Board meeting(s) held on DATE(S)

Extenuating Circumstances Monitoring Form

Request to retake/first take forms (if any)

Section 1: Commentary items

2.	Report on procedures

Describe, briefly, the processes in place (deleting the italicised text).

2.1	Process for considering extenuating circumstances

Confirm that the Queen Mary EC policy was followed, and identify any points of note.

2.2	Sub-committees operated by the SEB

List the sub-boards run by the SEB (including ECs), and any points of note. All SEBs are required to operate EC and Scrutiny Sub-boards.

3.	Comments on module results

Commentary on individual modules, pass rates, anything unusual, and any particular comments from external examiners. A parallel section in the minutes is intended for the full details for each module discussed – please detail only the cases that require action or note by the DEB, here. If any marks have been ‘scaled’ or ‘moderated’ then this must be specifically detailed below.

3.1	Scaling and moderation

Give the codes and names of all modules where scaling has been employed, and detail what scaling has been applied. Give a detailed rationale for the scaling (both the need for scaling, and the nature of the scaling). Confirm that the scaling recommendation was endorsed by the SEB and the external examiner(s). If scaling has been applied to multiple modules you may prefer to include this as a table, for clarity.

Section 2: Student items

4.	Recommendations to be agreed by the DEB

Note: The information requested in this section should be in the SEB minutes; therefore please either cross-reference, or cut and paste the relevant section if it contains the same information. Where there are no relevant students to report, please delete the table and replace with ‘No students to report’.

Discretion under the borderline classification policy

Candidates where a different (higher) class of degree has been recommended from that indicated by the College Mark. A case must be made for each student, stating how the student meets the (specified) requirements for consideration.

Student	College Mark	Rec. class (with discretion)	Minute reference
SURNAME Forename (ID number)

4.2	Alternative awards and alternative award titles

Candidates where a different award or award title (field of study) has been recommended from that for which the student is registered. For example, where a student is registered on MA Classics but is recommended to exit with PGDip Classics, or MA Classical Studies. Please include all non-finalist exit awards here, as these students will not appear on the DEB report as standard.

Student	New rec award AND title	College Mark	Rec. class	Minute reference
SURNAME Forename (ID number)	e.g. DipHE Classics with Italian

Recommendations for retakes and first takes (not resits and first sits)

Students for whom the SEB recommends the repeat of a whole module(s), including teaching. An official ‘Request to retake form’ must be submitted with this report for each student. Note: this is not for resits and first sits (where the student will only reattempt assessment), which are agreed at the SEB. Retakes (capped, due to poor performance alone) are only available for PG students. First takes (uncapped, where ECs are involved) apply to UG and PG.

Student	Module(s)	Retake (R) or first take (F)?	Minute reference
SURNAME Forename (ID number)	Code: name

4.4	Recommendations for suspension of regulations

Cases where the normal application of the regulations would be manifestly unfair to the student(s) in question. Please give full details, including the specific Academic Regulation (numbered), programme, or module regulation to be suspended. Such requests require approval from the DEB and the Vice-Principal (Teaching & Learning), and should be very rare.

Student	Regulation to be suspended	Action proposed and rationale	Minute reference
SURNAME Forename (ID number)

Other specific points for the DEB’s attention

Details of any cases that require specific consideration by the DEB, but may not fit into the other categories. These may include requests to defer classification or exclude modules from classification under regulation 3.82 (certain UG programmes only). These cases should be detailed in the minutes; the student’s details and a cross reference (including page number) to the minutes are sufficient here.

Student	Details	Minute reference
SURNAME Forename (ID number)

Name of SEB Chair:

Date: