Scheduling meetings

Creating event

1. Launch Outlook
2. Click on Calendar on the left side of the window / click on the New Event button in the top left corner
   
   
   
3. By clicking on the time slot, you will see a simplified window where you can create a meeting:
   1. You can choose which calendar you want to use
   2. You can add Title, required attendees, beginning and end of the meeting (or you can mark it as an all-day event), you can add a location and a description of the event.
   3. Click on Save to save and create an event
   4. If you want to see more details of the event, click on More options
      
      

       

4.  the more detailed view of the new event window, you can now also: 
   • Add an option for this to be a Teams meeting
     

      

     
     
   • Add optional attendees
     
     
     
   • Choose a time zone of the meeting
     

      

     
     
   • Make it a reoccurring event
     
     
     
   • Mark it as an in-person meeting
     
     
     

Top ribbon options

• 1. Choose response options (will attendees be required to respond if they are attending, if they can forward the event, or if you want to hide attendee list)
     
     
     
  2. Set availability during the event (will attendees be free, working elsewhere, busy, out of office, or tentative)
     
     
     
  3. Set a reminder for the event
     
     
     
  4. Choose a category to help you differentiate events
     
     
     
  5. Make an event private
     
     
     
  6. If there are multiple attendees with clashing schedules, you can create a Scheduling pool to make a consensus when the event will take place
     
     
     
  7. You can use Scheduling Assistant to get a better visual of everyone's availability
     
     
     

Event amendment

1. To edit event, click on the event in calendar and click "Edit" button
   
   
   
2. To delete an event, click on the event in calendar and click "Delete" button